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2018 Instrumental Music Booster Executive Board Job Descriptions

Co-Presidents:

Co-Presidents:

Board Responsibilities:
  • Schedule and chair monthly booster meetings
  • Interface with Mr. Ferrucci (Music Director) on Programs budget issues
  • Propose and have approved a school year budget
  • Commit to fundraising toward approved budget goal
  • Attend monthly LAHS President’s meeting chaired by school principal. 
  • Recruit for board and committee positions as needed. 
  • Communicate to Parent community direct email, flyer and school website. 
  • Represent the Instrumental Music Boosters at school events (Back to School Night, 8th Grade Orientation) as needed.
 
Marching Band and Color Guard Responsibilities:
  • Coordinate competition and performance logistical needs with Instrumental Music Director. 
  • Communicate with parents and marching band committee chairs the week before competition as needed. 
  • Ensure all Marching Band Committee needs are met.
 
Vice President:

Vice President:

Assist the Co-Presidents in carrying out their responsibilities
Act in the absence of the Co-Presidents to carry out their duties
 
Vice President of Finance/Fundraising:

Vice President of Finance/Fundraising:

  • Plan and coordinate fundraising proposals at the start of each school year that are required to fulfill the Boosters annual budget. 
  • Work with the board to re-plan budget gaps. 
  • Recruit committee chairs for any additional fundraisers as needed. 
  • Coordinate with fundraising chairs as needed throughout the year
  • Monitor fundraising in-flows to ensure budget needs are met.
 
Treasurer:

Treasurer:

  • Maintain the financial statements and 501c (3) non-profit status of the Boosters. 
  • Receive donations and fundraising proceeds for deposits.
  • Pay staffing invoices or arrange for staff payments through the MVLA District using Booster funds
  • Reimburse committee expenses via the Booster checking account per the budget. 
  • Report the financials and comparison to budget at the monthly booster meetings.   
  • Assist the Board in preparing and approving its annual budget. 
  • Receive and reconcile banking statements including the checking account and all CD savings accounts.
  • Work with the Auditor, as appointed by the Board, to audit the financial records
  • File all tax exemption or informational tax returns as required by law
  • Obtain approval from Executive Board to negotiate annual insurance coverage for the Boosters
 
Secretary:

Secretary:

Takes the minutes at the monthly Booster meeting, especially noting budgetary items that were approved and issues the minutes before the next Board meeting.
 

2018 Instrumental Music Boosters Standing Committee Chair Job Descriptions

Auditor:

Auditor:

Work with the Treasurer to audit the financial records of the Boosters
 
Marketing & Publicity Chair:

Marketing & Publicity Chair:

Work with board/committee chairs to publicize instrumental music activities and fund-raisers. 
Come up with new ways to publicize the music program and its fundraising events
 
Ensemble Chair:

Ensemble Chair:

Serve as a liaison between parents of each class and the Music Director as well as the Booster Board. 
Coordinate communications & specific fundraising efforts for their ensemble
 
Fundraiser Chair(s):

Fundraiser Chair(s):

  • Direct Appeal: Organize and implement Direct Appeal campaign through August mailing and follow-up contacts as needed. Publicize and maintain records for employer donation matching.
  • Online Fundraisers: Promote enrollment and explore innovative ways to leverage program such as eScrip, Amazon Smile, Raley’s, and increase their return.
  • Flamingo Flocking: Publicize flocking, maintain the flock, take orders & organize kids/flamingos for flocking dates.
  • Fall Finale: Develop fundraising opportunities and publicity for Fall Finale; organize volunteers for supplies, set-up and staffing.
  • Gift Cards: Arrange for gift card ordering and distribution twice a year (Fall, Spring).
 

2018 Marching Band and Color Guard Committee Chair Job Descriptions

 
Food Team:

Food Team:

Typically three co-chairs. Plan Band Camp and competition day meals, solicit food donations from band parents and arrange logistics for getting necessary food, drinks and supplies. Purchase items as needed. Organize the meal supply bins in the band closet.
 
Uniform Team:

Uniform Team:

Typically two to three co-chairs.

Pre Season - Plan uniform activities (volunteer training, band camp, competitions, shoe/glove procurement), organize the uniform carts, stock supplies. Solicit volunteers for uniform measurements, fitting, pressing, etc. Lead the kids in a “How To” maintain their uniforms.

During Season – Set up uniform carts at competitions. Solicit volunteers to guide marchers as they put away uniforms neatly. Ensure uniforms are put away at the end of competition and a ready to be loaded onto truck.

Post Season – Arrange for the dry cleaning and return of uniforms (around April).
 
Color Guard Chair:

Color Guard Chair:

Liaison between color guard parents and Color Guard instructor. Coordinate activities of the color guard including costume, shoe, and flag ordering. Measure Guard members for costumes. Coordinate with Uniform team for transportation of guard costumes.  Coordinate with truck chair for transportation of guard equipment to competitions.
 
Truck Coordinator:

Truck Coordinator:

Solicit and coordinate volunteers for driving trucks to and from performances, loading and unloading of instruments, sound equipment, uniforms and meal supplies on to the truck(s).
 
Hair Cart Coordinator:

Hair Cart Coordinator:

Train new volunteers on putting up hair, stock uniform cart with necessary supplies, assist with hair at competitions.
 
Prop Chairs:

Prop Chairs:

Typically two chairs, one for artwork/design and one for building/painting.
 
Coordinate with Mr. Ferrucci on show theme and design of props. Solicit volunteers to help build and paint props. Maintain props through competition season.
 
Pit Crew Coordinator:

Pit Crew Coordinator:

Recruit and coordinate volunteers to help assemble props (as needed) at competitions. Assign volunteers to move props and pit instruments onto and off of field at show time.
 
Snack Coordinator:

Snack Coordinator:

Solicit volunteers to provide and distribute snacks at afternoon practices.
 
Show Shirts:

Show Shirts:

Work with Mr. Ferrucci for design of show shirt, arrange production of shirts, take orders for other spirit wear and sell spirit wear (w/volunteers) at marching band activities
 
Senior Recognition Night:

Senior Recognition Night:

Arrange logistics for senior recognition banquet, typically held during Championships weekend, work with photographer/videographer for production of slide show.
 
Photographer:

Photographer:

Take pictures of the band at competitions and other activities and make available to online to families. Incorporate into a Senior Recognition show.
 
Videographer:

Videographer:

Take video of the band at competitions and make available online to families. Incorporate into a Seasons Highlight Video to be shown at Senior Recognition.
 
Why Volunteer?  The Instrumental Program doesn’t work without your help. It’s a great group of fun parents and you get to be involved in an important part of your student’s high school experience!